Free AI Report Outline Generator
A report is read by busy people looking for a decision. The outline puts the answer first and the evidence behind it, so a reader can stop at any level of detail.
Your outline is not stored on our servers. Recent outlines stay in this browser only.
Use the generated sections as your table of contents and fill the executive summary last, once the findings are settled.
How to structure a report outline
- Executive summary: the conclusion and recommendation in a paragraph.
- Background: why the report exists and what was asked.
- Findings: facts, data, and observations with sources.
- Analysis: what the findings mean.
- Recommendations: specific actions with owners if possible.
- Appendix: raw data and methods.
Common mistakes
- A summary that describes the report instead of stating the conclusion.
- Mixing facts and opinions in one section.
- Recommendations that do not follow from the findings.
- Charts with no sentence saying what they show.
Example outline
Report: Customer support response times, Q3
- Executive summary
- Median response time rose 30%; add two agents
- Background
- Request from operations
- Findings
- Ticket volume and staffing data
- Analysis
- Peaks match product releases
- Recommendations
- Hire two agents, add release-day rota
- Appendix
- Data tables
Frequently asked questions
When do I write the executive summary?
Last. It should state the final conclusion.
Business or academic reports?
The structure works for both. Rename sections to match your required format.
How long is a report?
As short as the decision allows. Put detail in the appendix.